Delegate the Details. Keep the Spotlight.

• Define goals, outcomes, and audience
• Budget creation & timeline mapping
• Venue & vendor recommendations
• Conduct site visits and venue walk-throughs (both nationally & internationally)
• Identify key stakeholders and decision-makers
• Develop high-level event flow and format recommendations

• Venue sourcing & contract negotiation
• Vendor management & communication
• Registration & RSVP systems
• On-site staffing & logistics
• Agenda and session development support
• Coordination of transportation, housing, and F&B needs

• Final venue walkthrough and setup verification
• Vendor check-in and load-in supervision
• On-site run of show management and timeline enforcement
• Attendee registration and check-in assistance
• Hotel liaison to confirm F&B service matches BEO and stays on schedule
• Room setup confirmation: AV, signage, materials, seating, lighting
• Monitoring flow of breaks, meals, and transition
• On-site support for sponsors, speakers, and VIPs

 Note: MLH Event Solutions can provide all or select day-of services based on your event needs. If there's a task not listed here, just ask — custom support is always available. 

 Speaker:

• Outreach and confirmation of speakers/panelists
• Speaker agreements and contract tracking
• Session logistics: AV needs, slide deadlines, run of show
• Calendar invites, reminders, and prep calls
• On-site speaker support and check-in
• Collection of presentations and bios for event materials

• Development of sponsorship prospectus and tiered packages
• Outreach to potential sponsors and onboarding support
• Deliverables tracking (logos, ads, signage, speaking spots)
• Coordination of sponsor activations or exhibit space
• Invoicing support and deadline follow-ups
• Post-event thank-you emails and performance recaps

• Research and coordination of off-site experiences (e.g., museum tours, city excursions, dinners, activities)
• On-site social event planning (e.g., cocktail receptions, themed dinners, networking mixers)
• Transportation coordination and group logistics
• Venue and vendor sourcing for excursions or evening events
• Budget planning and contract negotiation for excursions
• Custom agenda inserts and attendee communication
• On-site support to manage flow, timing, and vendor delivery

Note: Excursions are fully customizable to align with your team’s goals, location, and schedule. Whether you're looking for connection, relaxation, or celebration we will make it seamless. 

• Attendee surveys and feedback collection (digital or on-site)
• Speaker and sponsor satisfaction evaluations
• Analysis of registration, attendance, and engagement metrics
• Budget vs. actual cost breakdown and ROI analysis
• Post-event debrief meetings with key stakeholders
• Comprehensive final report with recommendations for improvement
• Vendor performance review and documentation for future planning

• Venue sourcing for immersive and inspiring environments
• Multi-day retreat agenda planning with session pacing and flow
• Coordination of facilitators, wellness pros, or leadership speakers
• Curated team-building activities (on-site or off-site)
• F&B coordination with dietary needs and experience in mind
• On-site event flow, transitions, and downtime management
• Optional integration of DEI, leadership, or personal growth content
• Post-retreat feedback collection and debrief summary